Layouts
Layouts are reusable event floor plans. They describe the physical arrangement of tables, seats, stages, bars, doors, dance floors, and other fixtures so the same room setup can be reused across events.
The /layouts page is the library. The actual editor opens at /event-drawing and is documented in Layout Builder.
Layout library
The library is built for finding and maintaining saved arrangements rather than drawing directly. Each layout card uses a visual preview so you can recognize a floor plan before opening it.
| Control | Purpose |
|---|---|
| Search | Searches names, descriptions, and tags. |
| Location filter | Shows layouts associated with a specific location. |
| Tags | Narrows the library to layouts carrying selected tags. Multiple selected tags act as an intersection. |
| Create Layout | Opens a new Layout Builder session. |
| Layout card | Shows the preview, metadata, and actions for editing or managing the layout. |
| Visibility action | Switches a layout between private and public when the account supports sharing. |
Create versus edit
Choose Create Layout when you are starting from an empty floor. Choose a layout card when you want to edit a saved arrangement. Editing uses the layout ID in the route so the editor can preserve the connection to the saved cloud record.
The layout list also understands local drafts. A draft that has not yet been synced is shown as local work; a draft shadowing a cloud layout remains attached to the cloud card so you do not accidentally create duplicate entries.
Location-aware layouts
A layout can be associated with a saved location. This is useful when the physical room, hall, or venue has stable dimensions and recurring arrangements.
Use location filtering when:
- one workspace manages several venues;
- table dimensions differ by room;
- staff need a trusted set of layouts for one site;
- event setup should begin from a known floor plan.
Sharing and visibility
Private layouts are workspace-controlled. Public layouts can be used as shared references or fallback options where the product supports public layout discovery.
Treat visibility as a publishing decision: only make a layout public when its dimensions, labels, and seating assumptions are ready for someone else to reuse.
What a layout contains
At the data level, a layout contains two related collections:
- Tables , round, rectangular, row, or other seating units with a position, seat count, bookings, rotation, size overrides, and lock state.
- Fixtures/layout shapes , non-seat objects such as areas, stages, bars, pillars, doors, and dance floors represented by polygons and labels.
The editor also stores the floor settings that determine the canvas size, table defaults, seat size, and spacing rules.
Open the builder
From the library, editing a card opens /event-drawing?layoutId=<id>. A new layout opens /event-drawing. The builder is where you place tables, adjust seats, draw non-seat areas, apply templates, and save the result.
Continue with Layout Builder for the detailed editor manual.